Team Assistant NEW

City, Birmingham
ARM

Team Assistant

Brimingham

180 – 200 per day

6 Month Contract

ARM have an exciting opportunity for a Team Assistant to be a part of a major project within the UK.

The Team Assistant is responsible for providing a high quality of administrative support to the Legal and Company Secretariat Team, which ranges from executive meeting support/coordination to diary management and travel/accommodation bookings.

The Role:

• Manage and distribute all incoming and outgoing mail, sorting and registering post, ensuring confidential or urgent material is delivered directly. Prepare outgoing mail for dispatch. Maintain the Correspondence Register
• Take internal and external queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner
• Liaise and provide ad-hoc support/cover to Company Secretariat when required
• Provide front line support, dealing with all communications whilst exercising high levels of discretion and diplomacy (including facilities matters for the team such as IT; book training for team; maintain the Legal Advices Register, any Printing/Binding, etc)
• Provide support in the new joiners/leavers process, liaising with Line Managers and processing the required forms for internal governance

Requirements:

• Ability to use software, spreadsheets, produce presentations and documents, and maintain records and databases
• Planning and organisational skills, with the ability to prioritise and deliver day to day tasks
• Ability to coordinate and deliver multiple tasks and responsibilities in accordance with agreed deadlines.
• Communication and interpersonal skills, and ability to handle sensitive issues with discretion and diplomacy
• Ability to keep confidential information and to deal with large amounts of information
• Ability to build effective working relationships with a range of internal staff and external stakeholders

Disclaimer:

This vacancy is being advertised by either Advanced Resource Managers Limited, Advanced Resource Managers IT Limited or Advanced Resource Managers Engineering Limited (“ARM”). ARM is a specialist talent acquisition and management consultancy. We provide technical contingency recruitment and a portfolio of more complex resource solutions. Our specialist recruitment divisions cover the entire technical arena, including some of the most economically and strategically important industries in the UK and the world today. We will never send your CV without your permission. Where the role is marked as Outside IR35 in the advertisement this is subject to receipt of a final Status Determination Statement from the end Client and may be subject to change.